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A work environment that’s effective and, most importantly, efficient - where should you start?

Office space arrangement is what we do routinely every day. Over the years, we’ve worked with thousands of businesses helping them fit out their office spaces and advising on how to create an efficient work environment. We are aware of the complexity of the process, but we also know how many business goals it can help a company achieve. Here are some tips on what to keep in mind to do it wisely.

An office is about more than just desks, chairs and conference rooms. In addition to processes, people and interactions between them, office is yet another important factor that supports employees and helps them manage their daily work. If organised well, it can motivate employees and make it easier to perform work duties, but it can also help build relationships between the team. Therefore, a new office design or rearrangement project is a challenge, but at the same time it can give your organisation a kick to change and achieve its goals. What kind of goals? These could be improving employee satisfaction, changing how the company is perceived by its customers or optimizing costs.

Can all of this really be achieved through an office space design project? Yes, as long as the process is done wisely. Based on our many years of knowledge and experience, we have broken it down into basic parts. In this article, we encourage you to look for some answers to make your project easier to carry out.

1. What do you want the project to achieve? What do you expect of it?

Answer these questions to adopt an action strategy that is closest to your needs. Is the new or refreshed office supposed to help strengthen social contacts between employees? Improve workstation and workplace ergonomics? Or perhaps tackle the problem of too much noise? It is fundamental to identify the purpose of the change, because it will help determine the right measures.

Office
Office

2. How do you work?

An office should not restrict employees in their duties – actually it should help them do their work the best they can. Before creating a design, it is a good idea to decide what your company’s work model will be. Will it be office-based or hybrid work? For all team members or selected departments?

The answers to these questions will depend on the nature of work performed by team members, their duties, as well as the resources or equipment they need to carry out their tasks as effectively as possible. This is also the right moment to consider the future of your company. For example, if new recruitment or organisational changes are planned in the near future.

Nowy Styl's office
Nowy Styl's office

3. Does the present office have all the important areas and zones to support workers and help them perform their duties?

Regardless of the work model and type of office you choose, it is important to include zones that support employees and help them perform their duties. If the right proportions between those zones are maintained, you can help increase team performance, satisfaction and commitment. Based on our previous experience, we believe that every office should include these four basic areas:

  • ADMINISTRATION - this area supports the performance of activities such as computer work, administration work, document processing by offering the right equipment, such as workstations for short- and long-term work and reception desk.

  • COMMUNICATION - this area consists of meeting spaces - both for live and online meetings. Spaces for the exchange of ideas and information, but also places that support strengthening formal and informal relationships.

  • REGENERATION - an area designated to caring about people’s physiological needs and relaxation, with spaces such as chillout room or nap room.

  • CONCENTRATION - an area intended for individual creative work in focus and silence.

Activity Based Workplace
Zonal office
Open space
Cellular office
Hybrid office

Businesses move to new offices every five years, on average. To us, it’s a routine process as we have helped create thousands of spaces for organisations from many industries of various sizes and in various corners of Europe and the world. Based on our accumulated knowledge and experience, we have developed a proprietary tool called Workplace Questionnaire. The questionnaire allows you to collect important information that will help you create an office tailored to your needs. It contains the questions mentioned above as well as many more to serve as a guidepost on the way to a better and more optimal work environment. Who knows, maybe it will lead you towards solutions that you might not have thought about before...?

WRC

All those interested to use our solution and obtain support in designing or rearranging a new office are welcome to contact Nowy Styl Workspace Research and Consulting Department at consulting@nowystyl.com

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